Data Protection

 NATIONAL ASSOCIATION OF KARATE AND MARTIAL ART SCHOOLS (NAKMAS) 

DATA PROTECTION PRIVACY POLICY 

 

NAKMAS is committed to process any personal information it holds only in ways that are fair, transparently and meet its legal obligations, in other words, in accordance with the Data Protection Act and its successor the General Data Protection Regulations (GDPR). 

We have appointed a Data Protection Officer (DPO) to oversee our compliance with data protection. 

NAKMAS will take care over email addresses which in addition to the GDPR are subject to the Privacy and Electronic Communication Regulations (PECR). 

Data protection principles 

The legislation sets out various data protection principles. These include that personal information is: 

  • • used fairly and lawfully 

  • • used for limited, specifically stated purposes 

  • • used in a way that is adequate, relevant and not excessive 

  • • accurate 

  • • kept for no longer than is absolutely necessary 

  • • kept safe and secure 

  • • not transferred outside the European Economic Area without adequate protection 

 

Information within NAKMAS processes 

 

Legal basis for processing 

The legislation requires that there is a clear legal basis for processing personal information. In general, NAKMAS relies on the individual’s consent to process their data. Where there are exceptions such as a legal obligation, contractual agreement, NAKMAS’s legitimate interest, they will be noted. 

Please note that if consent is withdrawn the level of service that we can offer might be severely curtailed. 

GDPR 001 May 2018 

PURPOSE PERSONAL INFORMATION USED 

LAWFUL BASIS RETENTION 

 

To administer a membership affiliation you have with us and managing our relationship with you (including arranging any insurance) and dealing with payments and any support, service or product enquiries made. 

 

Contact and membership details – Information Collected club/organisation affiliation, forms received, transaction and payment information, and marketing preferences , this is Necessary to enable us to properly manage and administer your membership contract with us. 

information retention time 6 years following end of membership contract 

To administer the enquiry and forward to you the required information. I.E Contact details – enquiring members. This is Necessary to enable us to send to you the required information to consider membership. 

Information retention time Up to 12 months (in daily diary of enquiries) 

 

 

To administer membership and arrange for a licence and insurance to be issued. Information Collected Individual contact and membership details – students ,this is  Necessary to enable us to properly arrange membership and insurance. 

Information Retention Time 6 years following end of membership contract 

To administer membership and manage our relationship with named liaisons between us and clubs/organisations. Information Collected

Individual contact and membership details held by instructors/welfare officers .This is Necessary to enable us to properly manage and administer your membership contract with us, including insurance. 

Information Retention Time 6 years following end of membership contract 

 

To arrange and manage any contracts for the provision of any services. 

Information collected All contract and membership details . This Is Necessary to enable us to properly administer and perform any contract for the provision of services. 

Information Retention Time 6 years following end of membership contract 

 

To send you information which is included in your membership benefits including insurance. All contract and membership details 

Necessary to enable us to properly manage and administer your membership contract with us. 

Information retention time 6 years following end of membership contract 

 

To send you other marketing information we think you may benefit from All contract and membership details 

Necessary to enable us to process 

Information Retention Time 6 years following end of membership contract